Quote Follow-Up Templates for Contractors
Most jobs aren't lost to a competitor — they're lost to silence. These scripts are the ones solo trades use to chase quotes politely, sound professional, and win the work without the awkwardness.
The 3-touch rule
Most homeowners say yes on the second or third nudge, not the first. Three short, spaced messages outperform one long pitch every time:
- Day 2: "Did the quote land?" — confirm it arrived.
- Day 5–7: "Any questions?" — open the door.
- Day 14: "Still want me to hold the slot?" — create urgency.
Text templates
Day 2 — Quick check-in
Hey {name}, just making sure the quote for the {job} came through OK? Happy to walk through anything that's not clear. — {your name}
Day 5–7 — Open the door
Hi {name}, circling back on the {job} quote. Anything I can tweak — scope, timing, materials? Just say the word.
Day 14 — Hold the slot
Hey {name}, my {month} calendar is filling up. Do you want me to keep your job in the schedule, or shall I release the slot?
Email templates
Subject: Your {job} quote — quick check
Hi {name},
Wanted to make sure the quote I sent on {date} reached you and answered what you needed. If anything looks off — scope, timeline, price breakdown — I'm happy to revise.
If now isn't the right time, no worries at all. Just let me know either way so I can plan my schedule.
Thanks,
{your name}
Subject: Closing the loop on {job}
Hi {name},
I haven't heard back, so I'll assume you've gone another direction or the timing isn't right. If that changes, you've got my number — I'll keep your details on file for next season.
Best,
{your name}
Why "professional persistence" wins
Following up isn't pushy — it's the job. Homeowners juggle quotes from three or four tradespeople. The one who stays politely top-of-mind usually gets the work. The trick is keeping every quote on a schedule so nothing slips.
That's exactly what QuoteCue does: every quote gets an automatic follow-up date, the dashboard tells you who needs a nudge today, and the message is ready to send in one tap.